Executive Secretary to the Intensive Care Unit (ICU) at Gävle Hospital

We are now looking for a new colleague to the Intensive Care Unit (ICU) at Gävle Hospital. About 70 employees work here, consisting of intensive care nurses, general nurses, and nursing assistants. Our workplace is characterized by a professional and inclusive environment where collaboration is at the center, and we support each other in our daily work.

JOB DESCRIPTION

As an executive secretary at the ICU in Gävle, you will have a central and significant role in an organization where every day makes a difference. You will be one of two secretaries who together ensure that the administration runs smoothly. You will work closely with each other, with managers, and with various professional groups within intensive care. Here you will combine service, structure, and coordination in an environment characterized by high tempo, engagement, and strong team spirit. The role is both varied and developing. You will be the one who holds everything together, creates order in complex flows, and ensures that daily operations run smoothly for the organization and its employees.

Main Responsibilities:

• administrative support to the unit manager at the ICU
• manage staffing planning and scheduling as well as daily short-term staffing
• administration within the HR area such as hiring and departure reports, personnel reporting, schedules, and sick and health registrations
• administration in IT systems such as statistics, invoice review, handling and accounting, as well as internal and external billing
• some work in the medical record system Cosmic
• take minutes at internal meetings

We care about you as an employee and offer benefits that create security, health, and development regardless of where you are in life. Read more here: Benefits (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/)

QUALIFICATIONS

We are looking for someone who works meticulously and has a natural ability to take initiative when the situation requires it. You are used to working independently and enjoy driving processes forward while collaborating well with others. The role involves managing several parallel tasks, which requires you to prioritize, create structure, and adapt when circumstances change. Your flexibility and solution-oriented approach allow you to quickly find ways forward, and you contribute order, clarity, and quality to daily work.

To succeed in this role, you should:

• have previous work experience in administration
• have good computer skills and proficiency in the Office suite
• be able to communicate in Swedish both verbally and in writing at least at C1 level.

It is also meritorious but not a requirement if you:

• are a trained medical secretary with knowledge of Cosmic
• have previous work experience from a healthcare organization in administration or the healthcare field
• have practical experience with our IT systems such as Agresso, Proceedo, Platina document management, and Cyklop.

OTHER

With 7,500 employees, we are the largest employer in the region. This gives us the strength to drive development forward for a vibrant Gävleborg. Our mission is exciting and complex. Regardless of your role with us, you help the residents of the region and contribute to society. We are at the forefront of social development and invest in your growth and development as an employee. With us, you will use all your strength to create the future Gävleborg together with your colleagues.

The Health and Medical Care Board's approximately 6,500 employees work together to provide the region's residents with the best conditions for an active life with increased quality of life. By providing good and close care throughout the region, we lay the foundation for a strong and healthy Gävleborg.

Information for recruitment consultants and ad sellers:
We have already decided where we want to be visible with our job ads and what support we want in recruitment. Therefore, we will not purchase ad space or services for ongoing recruitment and kindly ask you not to contact us with such offers.